Description

KSWB-TV/Fox5 and KUSI-TV in San Diego are looking for a highly organized Business Administrator to join our San Diego duopoly. This role is a unique blend of finance/accounting and human resource administration. You will serve as a vital, trusted liaison between station leadership, corporate teams, and our valued employees.

Reporting directly to the Vice President & General Manager (VP/GM), you will be instrumental in assisting with Payroll, Accounts Payable and HR operations. You will also collaborate closely with our regional finance team on monthly financial closings and the annual budget process for both stations.

Responsibilities

As one of our Business Administrators, you will oversee a wide range of duties, including:

• Business Administration & Operations:
  • Payroll
    • Perform bi-weekly payroll review, processing, and reconciliation which includes ensuring timecards are submitted and approved and ensuring time off in When-to-Work (W2W) is entered in Workday and is submitted & approved by management.
    • Review preliminary and final payroll registers for each pay period.
    • Process final checks for employees when needed.

• Accounts Payable
  • Handle accounts payable, including invoice coding and processing via DocLink.
  • Submit requests to corporate AP team for new vendor setups.
  • Research as needed.

• Financial Reporting and Accounting Related
  • Assist RBM with month-end close against budget and GL reconciliation.
  • Reconcile quarterly ARI/Holman Insights web application fuel card vehicles, review the list of active PINs/card holders, assigned fuel cards and comparing the list of vehicles to the GL D365.

• Human Resources & Employee Relations - you will function as a Human Resources Point of Contact
  • Manage new hire paperwork (Onboarding) as well as managing the paperwork for employees who have resigned/terminated (offboarding).
  • Create new or replacement job requisitions in Workday.
  • Manage job requisitions in Broadcast 1 Source.
  • Manage employee questions on leave, workers compensation, benefits etc.
  • Represent and assist management in employee disputes and help to mediate resolutions.
  • Relay announcements or track initiatives from HR regarding important notices or training.

• Other
  • Other duties and responsibilities as assigned.

Qualifications

• Education & Experience: Bachelor's degree preferred, plus 3-5 years of experience in Human Resources, Business Administration, or Office Management. Payroll experience is a plus.
• Analytical Skills: Ability to interpret financial data and provide recommendations.
• Independence: Capable of operating independently with minimal daily direction.
• Technical Proficiency: Proficient in Microsoft Excel, Word, and PowerPoint. Experience with Workday and DocLink is a plus.
• Interpersonal Skills: Exceptional interpersonal savvy, building rapport with diplomacy and tact. High level of confidentiality is crucial. Approachable and a good listener.
• Problem-Solving & Decision-Making: Action-oriented, uses logic to solve problems, and makes sound decisions based on analysis and judgment.
• Organizational Skills: Excellent planning and organizational abilities; prioritizes effectively and manages time efficiently.

Compensation of $31.00 to $35.00 hourly commensurate with experience and skill levels required.

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